What should a wedding DJ Service Melbourne do?

Weddings are a celebration of 2 people coming together out of love. A great wedding reception has everything to do with the functions surrounding the betrothed. It is about the food, the open bar, the setting, & of course, amazing music and entertainment.

Most great weddings culminate in the joyous, & sometimes frantic, dancing of everyone from children to grandparents. The wedding DJ service Melbourne is a focal point of a good wedding dance party, but how do you be the best wedding disc jockey you can be?

For those that aren’t familiar with professional wedding disc jockeys, it may seem all they do is push a button and play music. Planning and playing back music is one of the core functions of disc jockey; there is so much more that goes on. The Wedding disc jockey is your entertainment coordinator, and many times the wedding disc jockey stands in as pseudo-Wedding Coordinator. So what does a wedding do? To some people’s surprise, a wedding disc jockey starts to prepare well before the actual wedding day. It starts with the very first contact.

Now I can’t speak for all wedding disc jockeys, and yes there are several disc jockeys that do weddings that do not do the following and can sour the experience for many couples. I’d love to give you a glimpse of what I do as part of my wedding disc jockey services for my clients.

Wedding DJ Service Melbourne - What You Need To Know Before You Hire

Getting To Know You

One of the very first things I do when meeting with a new couple is figuring out what exactly you are looking for. What kind of music do you like? Do you want to light? Would you like to dance on a cloud for your first dance? What interesting things have you experienced at other weddings? All of this information becomes the foundation for determining the things you want, and don’t want, from your wedding.

I then quote you a price and will patiently wait (and gently nag) for you to select your wedding music Melbourne DJ.

Learning The Nitty-Gritty

While the first phase of the discussions gives the disc jockey a glimpse into what you are looking for. Once you are closer to your wedding reception date, the details need to be sorted out. Typically about 60 days out from the wedding reception I have a series of online forms that will get filled out that help me guide some of the key parts of your wedding reception; from the pronunciation of your wedding party friends & family to if you are going to have a bouquet toss or not. I have to admit, & the checklist can be a little bit tedious for some. But it is very important for me to know all the ins & outs so I can help ensure that you have an awesome night of entertainment.
It’s also around this time that I will start reaching out to the reception to find any guidance. If I am not sure with the location, I will plan a trip to the site to find out things like establishing a line of communication with the reception. Equipment placement can be important for some venues so that has to be noted. I will also reach out to the suppliers like the photographer & videographer to begin our collaboration for your wedding reception.

Sometimes, More Planning Meetings With the Wedding DJ Service Melbourne Are Needed

While some planning appointments can be “done in one or two, headcount changes can make changes to the floor plans. Musical choices might be altered to accommodate a group of guests. You may decide to enhance the experience that you did not plan before; the list can go on and on. I always reach out to my couples thirty days out to see what has changed, & what has not, & see if more formal meetings are needed.

It is at this time that I want the couple to cement in their special tunes because it can take a bit to prepare things. There are times I have to search the internet far and wide to get a copy for a first dance where I could not find a copy otherwise. So if you have a random song, I suggest getting it in by this time so that  your wedding entertainment Yarra Valley can find it.

Preparing For Your Big Day With Your Wedding DJ Service Melbourne

Usually, the week before, I begin to cement things in place. I go over the couple’s details again & again, & if there is a question about a detail that I do not have an answer to, I am not scared to ask. I want to make sure that your big day is as stress-free as can be. I am establishing all your special songs in specific “folders” of music. Cloning my hard drive, so I have multiple copies of music to play on. I go over all my equipment to make sure nothing is missing. I send the vendors and the venue some of the information I gather. There is a surprising amount of “little things” that I have to check off before your wedding day comes.

Yarra Valley Wedding DJ

The Day Arrives

When the wedding day arrives, for many wedding DJ service Melbourne, it means workout time, and it’s no different for me. I am a solo-run disc jockey business which means I put all my DJ equipment in my white van, drive, unload, setup, test, perform, breakdown, drive home, & unload. If I am doing a ceremony as well, I have not one but two separate systems to setup & configure. Once set up & everything is tested out, the real fun begins.

Playing Well With Other Wedding DJ Service Melbourne

There are many wedding DJ service Melbourne that are in it for the ego, the adrenaline rush, the need to control everything. For a quality wedding disc jockey, that ego is checked out. There is no room for conflicting personalities. Everyone needs to be working as a team, supporting each other where needed. This means working with the venue to ensure all the critical points on the timeline are met. Or they are notifying the photographer & videographer when things are about to happen, so they don’t miss a shot. If a change in plans happens that you can work that into the timeline to ensure nothing is missed. Line everyone up for introductions and conveying any special instructions to make sure everything goes as planned.

The “Clutch Shot”

Making sure nothing goes wrong is always on a disc jockeys mind and for a good reason. A photographer can have a bad picture, but there are hundreds of great shots to choose from. Florists can have a wilted flower or two, but the remaining stunning assortments may overlook it. Caterers can have a bad plate of food, but the hundred or more other plates are exquisite. But if something fails with the wedding DJ service Melbourne, especially at those critical moments, all bets are off. A wedding disc jockey does not get a second chance, and they must react at a moment’s notice. If a microphone cuts out a backup is at the ready. A song fails to play, & another copy of it is a click away. A tremendous amount of care for your event is given by the disc jockey to ensure that your entertainment goes as flawlessly as possible.

Managing the Evening

After the vows are taken, the casual conversation of the cocktail is concluded, the last bites are eaten, & the last speeches are made, then it’s the disc jockey’s time to shine. I was playing an awesome set of dance tunes based on all the discussions you had prior & trying to cross different age groups & styles to make everybody feel included. I take a vast amount of pride in my knowledge of wedding music Melbourne & my ability to blend track into track seamlessly.

A Different Vibe every time

For those that have seen the club or party disc jockey in action, I have to tell you, the whole arrangement & vibe is different. The mechanics can be different in trying to build up a crowd because after spending two, three, or more hours of not dancing, some people want to jump right into a big dance set. Also knowing how to read a crowd & having an eclectic music background is a must. In one night you could go from club hits to country, to EDM, to old school Hip Hop, 80s op, 90s House; & as a disc jockey you have to have a pretty intimate knowledge of that diversity. But the goal is still the same, getting people dancing hard, picking songs that make friends and family look at you with amazement; that look on their face at that moment is priceless.

Before you know it, the night is wrapping up. The whirlwind of months if not years of planning has drawn to a close. The very last songs are played. For your wedding entertainment Yarra Valley, it’s time to pack up & head on home. It’s been a long day, but I sure feel damn good that everyone had a great night.


Wedding DJ Service Melbourne - What You Need To Know Before You Hire

Secrets of Great Wedding DJs

Eighty-Five Per Cent Of Friends & Family Need To Know The Song.

Disc jockeys get off on the deep cuts, but weddings are not the place for B-sides (or for disc jockeys getting off, really). Even slightly less popular songs by famous muso’s will fall flat, so you can not rely on Michael Jackson’s – “Wanna Be Startin’ Something” to get the crowd going.

Songs work best when they transcend generations.

It can be difficult to get common ground between an 8-year-old kid & an 80-year-old uncle, but these intersections are the surest of wedding reception sure shots. “Gold Digger” is the best example because it features a Ray Charles sample for the older generation &, the younger crowd would enjoy the voice from the guy who knocked up Kim Kardashian.

The Music Style Should Change With Nearly Every Song.

The last thing a wedding disc jockey wants to do is give family and friends a reason to request a song. By quickly moving through genres & time periods, you cast a huge net, have the best chance at maintaining a critical mass & create a shield against complaints. Some disc jockeys subscribe to this philosophy so adamantly that they organize their song libraries by the decade.

The Greater Good Is Even More Important Than Any Guest (Except The Bride And Groom)

The goal is to have as many guests on the dance floor as possible. This becomes complicated when dealing with different demographics because while a string of Motown songs might bring older guests onto the floor, they could cause you to lose the younger guests who think Smokey Robinson is a trap producer.

The Bride & Groom Are The Most Important Person On The Dance Floor.

If they are not feeling it, you’re doing something wrong. If they are feeling it, you are immune to any negative comments.

Inviting Friends & Family Up During The Parents’ Dances Stacks The Deck.

Three minutes of father & daughter dance can seem like a long time. A pro disc jockey move is to ask the bride’s permission to invite guests onto the dance floor toward the end of the chosen song. It cuts the tension, but most importantly, gives the disc jockey a more crowded dance floor with which to get the fun started.

Opening With A Fast Song Is Not A Good Idea.

After the formal dances, it’s best to start the party with a big hit song, but no matter what you press play too, no one wants to be the first to the dance floor. Along the same lines of the parents’ tune gambit, the pro move is to open with a slow dance to ready the floor and this is why it is important to have a wedding DJ service Melbourne that plays good wedding music Melbourne.

Slow Tracks Are A Reset Button.

Slow songs work to freshen the dancing crowd if a floor is losing guest dancing, as someone’s wife or girlfriend will always make them to dance even if they do not want to “Unchained Melody.”

Older Guests Loosen Up The Easiest But Tire Out The Fastest.

“Going out dancing” used to mean so much more than just pausing between sips of vodka Red Bull to dry-hump a stranger. Nostalgia for sockhops & formal dances & fully functional kneecaps aren’t as prevalent in younger generations. Hence, a good wedding DJ Melbourne understands that this older crowd is itching for a chance to cut loose like back in the old days. The flip side of this is that older crowds will tire out faster, so it’s important to hit play to them early in the evening. 

Knowing The Mum’s Favourite Track Is An Ace In The Hole.

A good disc jockey knows the bride & groom’s favourite dance songs, but a great wedding DJ service Melbourne knows their parents’ as well. Pro tip: it’s probably the “Cupid Shuffle.”

Watching The People Who are Not Dancing Is Important.

It is just as important to keep an eye on the seat sitters as the party animals. If there is one demographic that is not having fun, it’s a wedding DJ service Melbourne responsibility to pull them onto the dance floor any way they can. A good wedding entertainment Melbourne will do this with ease.

Lighting Is Very Important

If a space is too bright, people will not dance. This holds in almost every disc jockey situation, & a wedding reception is no different. You want the venue to be as dark as possible, with the exception of a few rotating coloured LEDs and up lights around the walls to create a sense of movement.

Requests Are Accepted… Reluctantly.

Weddings are one situation where disc jockey’s are forced to take requests, but most suggestions tend to be self-centred & detrimental to the dance-floor as a whole. If there is one day that is not about you, it is this one. So before requesting for a polka or something off Tha Carter III, you may want to consider the result that it will have on the other family and friends. The wedding DJ service Melbourne primary responsibility to the bride & groom is to protect the mood, no matter how badly the groom’s brother wants to show off that he raps “A Milli.”

wedding dj melbourne

There Are A Hundred Tricks To Dodge Bad Requests While Providing Wedding Entertainment Melbourne

The best we heard about was to send the guest to the bride for there tick of approval.

Disc Jockey’s Hate To Play Requests Off Your Mobile Phone.

Guest requests are much less likely to be played if they need to be played off a mobile phone, as any self-respecting Yarra Valley Wedding DJ is untrusting of crackly YouTube rips & LTE networks.

They Usually Do Not Play Dirty Versions.

Most every top 40 song has a radio edit version with the curse words removed. Even if the bride & groom request the dirty version, it’s not worth upsetting Uncle Jim.

Being Yourself On The Microphone Pays Off.

Most people are scared of talking on a microphone, which makes the stereotype of the cheese-dick wedding disc jockey even more loathsome. When it is necessary to work the microphone, a little honesty & self-deprecation go a long way toward keeping the guests on your side.

Guests Notice When Disc Jockeys Don’t Match The Keys Of Tunes.

Matching up the tempos of 2 tunes so that they transition seamlessly is DJing 101, but playing tunes in complementary musical key signatures is harder. Even if friend and family do not know anything about music theory, they can tell when it sounds like someone’s slamming their foot on a piano versus playing a chord. 

There Is Always A Backup Plan.

If a disc jockey is playing a tune that he is not 100% confident in, you better believe he’s got another hit ready to mix in seconds later should it fail.

A Two-Hour Dancing Set Should Be The Minimum.

Depending on how much your family and friends like to dance & the pacing of your wedding, two hours should be the minimum. Anything less & even the best disc jockey is going to have a hard time pacing their songs.

Announcing the Last Song Is Key.

People want to know that it is the last chance to dance, but more importantly, it undercuts “one more song” chants. disc jockeys hate these because the stop time is not up to them: most venues have cutoff times so that the staff can pack up & head home. You are likely also to upset the bride & groom because most disc jockeys have hourly overtime clauses in the contracts.

Not Every Crowd Likes To Dance.

It is a dirty secret, but some guests aren’t crazy about dancing, so contrary to popular belief, not every wedding features a grandmother swinging her bra above her head to the song – Black Eyed Peas’ “I Gotta Feeling.”

You Get What You Pay For With A Wedding DJ Melbourne

A good disc jockey is like a sports car. In a wedding reception context, you may not be able to use all their horsepower, but what is under the hood is still just as important. Skills like beat matching & deeper musical knowledge aren’t as crucial, but they will still make a seasoned wedding entertainment Melbourne specialist DJ stand out from the amateur who insists on playing the “Chicken Dance.” The naughty version.

All of the organizing, hosting, technical work, & room reading is nothing without the final part of the puzzle: professionalism.

What sets a professional wedding disc jockey apart from a layperson comes down to more than a nice set of equipment. Only a pro can confidently create transitions between tunes, announce the cake cutting, & figure out which ’70’s tune will get Grandma off her feet.

While your wedding reception day should be filled with joy & excitement, it is also a time of great stress & anxiety. A great wedding disc jockey knows this too & works to help reduce the bridal couple’s stress by arriving ahead of time, taking care of the venue & helping your friends and family have a good time. With a good disc jockey, you shouldn’t have to worry about anything after the ceremony except having fun & enjoying your new marriage.

Blog is written by wedding DJ Melbourne –  Matt Jefferies Entertainment & Pictures & video by Yarra Valley Wedding DJ –  Matt Jefferies Entertainment