Corporate Catering Melbourne: 15 steps to organising a successful corporate function

Corporate Catering Melbourne

15 steps to organising a successful corporate function

When given the task of organising a corporate event can be daunting to most. There’s actually a lot that goes into organising an event, from choosing the venue to selecting the right style of catering and menu selection. The key is in the preparation: getting the big jobs ticked off so that you can focus on bringing everything together and, most importantly, enjoy your corporate event. The list below outlines 15 steps to follow to organise a successful event which makes the planning process as stress-free as possible.


1.     Your Venue

The venue you choose should have good access; consider the location of toilets and disability access. Consider how the room will flow, taking into account speeches, music, audio-visual equipment, displays, catering, and registration. If catering is to be prepared on-site, consider the size of the kitchen and cooking facilities.

2.     Catering

Find a caterer who specialises in corporate events, eg: Elizabeth Andrews Catering Corporate Catering Melbourne. They should be reasonably close to your venue and have a menu selection online you can look at to ensure the food will be what you are expecting. Look at their images online and make sure you are happy with the quality and presentation. Ask them for a quote and see what other services they provide.

3.     Event photography

To ensure your event is remembered and you have the ability to write and post about the event afterward it is important to have a good event photographer on board. The photos will be a record of the special memories and provide you with a lot of material to post about.

 4.     Timing and Running Schedule

Consider the arrival, food and beverage service, presentations, entertainment, and departure of your guests. The time of day will influence how hungry your guests are. A 2.00 pm function will require less food than a function at midday or 5.00 pm.

5.     Guest Numbers

Plan the timing of your RSVP and allow some time to get the final numbers.

6.     Gender Ratio and Age

The age and gender of your guests will influence their preferences in food and beverage as well as the quantity and variety. 

7.     Budget

It is extremely helpful for us if you have some idea of your budget prior to requesting quotes.

8.     Type of Event

It is definitely important to have an idea of what you like to accomplish from the event before you decide on the type of function you wish to hold. In addition, the type of function normally falls into one of three categories; a stand-up, cocktail-style function usually with finger food, a sit-down buffet-style meal which could also include a carvery or BBQ, or a sit-down plated meal.

9.    Location, Public Transport & Parking

The ability for your guests to get to and from the venue is important.

10. Dietary Requirements

It is also essential to get the dietary requirements as soon as guests confirm their attendance. Then once the Event Manager is advised of any dietary requirements they will make sure those guests are properly catered for.

11. Beverage Selection

There are two ways to purchase beverages: on consumption or in a package.

12. Staff

Elizabeth Andrews can provide staff from Event Managers to Service Staff and Chefs.

13. Equipment, Furniture, and Theming

We can supply any type of catering equipment, furniture, or theming you may need for your event either from our own inventory or from specialist hire companies.

14. Audio Visual (AV) Equipment

Elizabeth Andrews works with several AV suppliers and can assist in sourcing your AV equipment.

15. Wet Weather Options and Permits

Melbourne’s weather is unpredictable and a viable wet weather plan is always worth considering when planning a function to be held outside. Many of Melbourne’s best outdoor locations require a permit to operate a function on the site. Elizabeth Andrews Catering can assist in your planning for this requirement.

Corporate Catering Melbourne

If you have covered these 15 steps when organising your next corporate event you are well on your way to hosting a successful event that will impress your guests. 

Corporate Catering Melbourne – Elizabeth Andrews Catering

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